{"id":126,"date":"2018-11-26T20:13:32","date_gmt":"2018-11-26T20:13:32","guid":{"rendered":"http:\/\/www.dossiermanager.it\/?page_id=126"},"modified":"2026-10-18T19:20:42","modified_gmt":"2026-10-18T17:20:42","slug":"pif-manager","status":"publish","type":"page","link":"https:\/\/www.dossiermanager.it\/en\/software\/pif-manager\/","title":{"rendered":"PIF Manager"},"content":{"rendered":"
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Module, Regulatory<\/p>\n\t\t\t\t\t

PIF Manager.<\/span><\/h1>\n\t\t\t\t\t

PIF Manager is the core module of Dossier Manager: from company data to the Label and the Product Information File, throughout the whole life of the cosmetic product.<\/p>\n\t\t\t\t\t

\n\t\t\u2190 All modules\n\t<\/a><\/p>\n\t\t\n<\/div>\n\n<\/div>\n

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The method, three phases<\/p>\n\t\t\t\t\t

A three-phase management method.<\/span><\/h2>\n\t\t
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01<\/p>\n\t\t

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Interfacing and data<\/h3>\n\t\t\t\t\t

The data available in the company can be imported into the Dossier Manager tables.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n

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02<\/p>\n\t\t

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Label and Product Information File<\/h3>\n\t\t\t\t\t

Dossier Manager automatically composes the Label of the finished product and generates its Product Information File quickly and easily.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n

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03<\/p>\n\t\t

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Check and updates<\/h3>\n\t\t\t\t\t

Dossier Manager takes into account technical-regulatory updates and internal changes by users for the entire life of the cosmetic product in question.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/div>\n

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The module, features<\/p>\n\t\t\t\t\t

Functionality.<\/span><\/h2>\n\t\t\t\t\t

The structure of the document produced by Dossier Manager complies with the Colipa 2011 and SANCO 2013 guidelines.<\/p>\n\t\t\n<\/div>\n

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Management of toxicological data of raw materials.<\/p>\n\t\t\t\t\t

Automatic calculation of the SED<\/strong> (System Exposure Dosage) and MoS<\/strong> (Margin of Safety) according to the SCCS guidelines.<\/p>\n\t\t\t\t\t

Allergen management.<\/p>\n\t\t\t\t\t

Automatic composition of the Label of the finished product, with automatic filtering of allergens and the possibility of automatically managing \"may contain\".<\/p>\n\t\t\t\t\t

Generation and management of the Product Information File (including Product Information Documentation and Cosmetic Product Safety Report).<\/p>\n\t\t\t\t\t

Web-based distribution of technical-regulatory updates.<\/p>\n\t\t\t\t\t

Web distribution of COSING updates.<\/p>\n\t\t\t\t\t

Controlled management of document status (version and revision).<\/p>\n\t\t\t\t\t

Integrated management of external documents in .pdf (technical data sheets, safety data sheets, toxicological data sheets, literature).<\/p>\n\t\t\t\t\t

Access management with levels of authorization and control (audit) structured by groups.<\/p>\n\t\t\t\t\t

Check Dossier \/ Change Control function and monitoring of every variation, for the document assisted validation.<\/p>\n\t\t\t\t\t

Detection of substances that are \"critical\" from a regulatory point of view (with restrictions, subject to Opinions, allergens).<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n

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Phase 1, technical data<\/p>\n\t\t\t\t\t

Technical data management.<\/span><\/h2>\n\t\t\t\t\t

From the item master data you can directly access all the technical data of the component or product in question.<\/p>\n\t\t\n<\/div>\n\t\t\t\"\"\/\t\t\n<\/div>\n\n<\/div>\n

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Phase 2, label<\/p>\n\t\t\t\t\t

Label.<\/span><\/h2>\n\t\t\t\t\t

After collecting the information managed in phase 1 of the method and that defined in the \"label\/INCI composition\" phase, Dossier Manager organises it according to the predefined structure and performs the calculations required for the assessment, such as the calculation of the MoS and SED.<\/p>\n\t\t\t\t\t

In this way the PIF is generated in a simple and fast way.<\/p>\n\t\t

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Automatic allergen filter according to Regulation 1223\/2009.<\/p>\n\t\t\t\t\t

Detection of substances that are \"critical\" from a regulatory point of view (with restrictions, subject to Opinions, allergens).<\/p>\n\t\t\t\t\t

Check and updates<\/strong>: Dossier Manager takes into account technical-regulatory updates and internal changes by users for the whole life of the product.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\n<\/div>\n

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Phase 2, document<\/p>\n\t\t\t\t\t

Product Information File.<\/span><\/h2>\n\t\t\t\t\t

A comment from the Responsible Person or the Safety Assessor is entered in each chapter. Password-based profiling guarantees ownership of the information and traceability of operations.<\/p>\n\t\t\t\t\t

To assist the operator in this phase, the software offers testi guida<\/strong> predisposti dallo staff regulatory.<\/p>\n\t\t

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Each chapter shows the documents attached to the individual components of the PIF, imported from the Basic Data and Technical Data area.<\/p>\n\t\t\t\t\t

The organisation of the attachments imported into the PIF is managed in table form by Dossier Manager and can be customised by the user.<\/p>\n\t\t\t\t\t

Other external reference documents can be attached to each chapter.<\/p>\n\t\t\n<\/div>\n\n<\/div>\n

\n \t\t\t\"\"\/\t\t\n<\/div>\n\n<\/div>\n\t\t\t\"\"\/\t\t\n<\/div>\n\n<\/div>\n
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Phase 3, control<\/p>\n\t\t\t\t\t

Check Function.<\/span><\/h2>\n\t\t\t\t\t

The PIF is a Controlled Document. The responsible functions define the validation of everything contained in the document, which must also be kept up to date over time.<\/p>\n\t\t\t\t\t

To support the Responsible Person and the Safety Assessor in keeping it up to date, the Check tool recognises every change made within the Document, with a copy of the PIF in the status In Progress<\/strong> where all the changes have been collected.<\/p>\n\t\t\t\t\t

The document is brought to the status Validated<\/strong> for subsequent approval by the Safety Assessor. The status Archived<\/strong> makes it possible to keep an archive of obsolete documents.<\/p>\n\t\t\t\t\t

Changes are easy to spot thanks to a semantic traffic-light system; analysis is made easier by a \"before and after\" view.<\/p>\n\t\t\n<\/div>\n

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\n \t\t\tIn Progress<\/span>\n\t\t\t\t\tValidated<\/span>\n\t\t\t\t\tArchived<\/span>\n\t\t\n<\/div>\n
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The software, modules<\/p>\n\t\t\t\t\t

PIF Manager lends its Regulatory tools to all the other modules.<\/span><\/h2>\n\t\t\n<\/div>\n
\n \t\t\t\n\tAll modules\n<\/a>\n\t\t\t\t\t\n\tD-Lab \u2192\n<\/a>\n\t\t\n<\/div>\n\n<\/div>\n\n<\/div>\n\t\t<\/div>","protected":false},"excerpt":{"rendered":"

Modulo, Regulatory PIF Manager. PIF Manager \u00e8 il core module di Dossier Manager: dai dati aziendali all’Etichetta e al Product Information File, lungo tutta la vita del prodotto cosmetico. \u2190 […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":122,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"_monsterinsights_skip_tracking":false,"footnotes":""},"class_list":["post-126","page","type-page","status-publish","hentry"],"yoast_head":"\nPIF Manager - Dossier Manager<\/title>\n<meta name=\"description\" content=\"Dossier Manager \u00e8 il software utilizzato dalle pi\u00f9 grandi realt\u00e0 cosmetiche italiane per la creazione e gestione dei propri PIF.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.dossiermanager.it\/en\/software\/pif-manager\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"PIF Manager - 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